Upload Sets are the foundation of your storage. All of the assets you want to store in Vault will be added using Upload Sets. You can make as many as you need, or add new assets to existing upload sets. Note that you can upload single files, groups of files, or entire folders of content into one upload set. To create an Upload Set, watch the video or follow the instructions below. 




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Create an Upload Set

  1. Click the blue Upload button in the upper right corner from anywhere in Vault or hit Shift + U

  2. Give it a name

  3. If you don’t want the assets to be curated, click the checkbox next to “Automatically accept assets?”

  4. Enter additional information, skipping anything that isn’t relevant or does not apply to all assets in the set.

    1. Metadata: Vault will extract any existing embedded metadata, so any changes to this section other than tags are destructive. 

    2. View/Download Permissions: Select which user groups you want to view and/or download the assets.

    3. License Group: If the assets in the set are connected to a license group, select or create a new one here. 

    4. Assign Collection: Choose an existing Collection or create a new one. Any future assets added to this Upload Set will appear in the assigned collection. 

  5. Click Submit

  6. Drag and drop or upload your assets into the window

  7. Wait for your files to finish uploading and processing before leaving the page. If you leave before the assets finish processing, they will not be saved. 


Tip: If you want to keep working while your assets process, open another browser tab. 


View Current Upload Sets

  1. Go to the Assets tab

  2. Scroll until you see the section titled Sets 

  3. Click Upload Sets

  4. View all upload sets in the account


Add to an Upload Set

  1. Go to the Assets tab

  2. Scroll until you see the section titled Sets

  3. Click Upload Sets

  4. Locate the desired set by either scrolling or using the search bar in the upper right

  5. Click on the Upload Set’s name

  6. Click the blue “Add Files” button in the upper right

  7. Drag and drop or upload your assets into the window

  8. Wait for your files to finish uploading and processing before leaving the page. If you exit the page before the assets finish processing, they will not be saved. 


Edit an Upload Set

  1. Go to the Assets tab

  2. Scroll until you see the section titled Sets

  3. Click Upload Sets

  4. Locate the desired set by either scrolling or using the search bar in the upper right

  5. Click the pencil tool at the far right of the set’s name

  6. Make your changes

  7. Click Submit


Delete an Upload Set

  1. Go to the Assets tab

  2. Scroll until you see the section titled Sets

  3. Click Upload Sets

  4. Locate the desired set by either scrolling or using the search bar in the upper right

  5. Click the trashcan icon at the far right of the set’s name

  6. Confirm your choice


Tip: Once an asset is deleted from its Upload Set, it cannot be restored. Instead, you must re-upload it. The asset will receive a new catalogue number.