What is a collection? A collection is a way to organize and display your assets. Collections are not where assets are stored, so the same asset(s) can be displayed in multiple Collections. Collections can be divided into smaller and smaller sections called subcollections to keep your assets well-organized.
Please note that Collections are not to be confused with Upload Sets.
One way to think about the relationship between Upload Sets and Collections is to imagine your assets as artifacts in a museum. Artifacts live in storage until they are needed in exhibits., and the same artifacts can be displayed in as many exhibits as needed without affecting how they are stored in the museum or the museum's records for those artifacts. In this example, Collections are exhibits and Upload Sets are storage.
Create a Collection while Browsing
Use the search function to find the desired assets. (See Searching the Archive for more information)
Click the Collection icon in the toolbar at the top of the browsing pane or press Shift + C
Select +Create New Collection from the dropdown
Give your Collection a name
If this is a subcollection, choose a Parent Collection from the dropdown. If this is not a subcollection, ignore this step.
Click Save
Create a Collection from a New Upload Set
Follow the steps to create an upload set
Select Assign Collection
Select +Collection
Provide a name
Fill in the desired information using the options provided. You do not need to fill in any of these if they are not relevant.
Tip: All assets added to this Upload Set in the future will automatically appear in the assigned collection.
Create a Collection from an Existing Upload Set
Go to the Assets tab at the top left of your account.
Scroll until you see the Sets section.
Select Upload Sets.
Scroll or use the search bar to find the desired Upload Set.
Click the Collection icon next to the collection
Tip: To edit the settings for your new collection, go to Assets>Collections>View All>Your Collection and click the pencil tool.
Create a Subcollection
For a new Collection:
Follow the usual steps for creating a Collection
Select its Parent Collection when prompted
For an existing Collection:
Go to the Collection’s settings by going to Assets>Collections>View All>Your Collection
Click the pencil tool next to its name
Select its Parent Collection in the Overview tab
View All Current Collections
Go to the Assets tab at the top left of your account
Scroll until you see the Collections section
Select Browse Collections or View All
Add to a Collection
Go to the assets you want to add
Select the desired assets
Click the Collection icon in the toolbar at the top of the browsing pane or press Shift + C
Select the Collection from the dropdown or, if you have a lot of Collections, search for it by name in the provided search bar.
Edit a Collection
While browsing:
Click the name of the Collection on the right side of the toolbar
Select “Edit Info” from the dropdown menu
Make your changes
Click Save Changes
From the homepage:
Go to Assets>Collections>View All>Your Collection
Click the pencil tool next to its name
Make the desired changes
Click Save Changes
Share a Collection
While browsing:
Click the arrow icon on the right side of the toolbar.
Enter the email address(es) of the recipient(s).
Complete any other desired sections.
Click Share when finished.
From the Homepage:
Go to Assets>Collections>View All>Your Collection.
Copy the share link from the Overview tab.
Paste the shared link where desired.
Remove Assets from a Collection
Go to the Collection
Select the undesired assets
Click the red trashcan icon in the toolbar or press Shift + R
Confirm your choice.
Delete a Collection
While browsing:
Click the name of the Collection on the right side of the toolbar.
Select “Delete Collection” from the dropdown menu.
Confirm your choice.
From the Homepage:
Go to Assets>Collections>View All>Your Collection.
Click the trashcan icon next to the Collection’s name.
Confirm your choice.
